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In this week's Baking it Down Podcast - Episode 186 - The 5 D's of Disarming, we're back to business talking about the 5 D's of disarming upset clients. As we cruise through the "Sugar Cookie Super Bowl" that is October - December, we're more inclined to make mistakes - or to miss the client's cryptic order details amid the flurry of incoming requests and changes.

Hey - we're human. They're human. It happens.

But disarming clients can make the different between disaster (in your review profiles) or domination (in your bottom line). So defining the steps to make sure you get your desired outcome is what we designed today's podcast on (can you see I'm forcing the whole "starts with the letter D" thing?).

The key to each of these approaches is to make the client feel that you've heard them and plan to make it right. Now how you go about making it right is subjective - but making it right? That's a business requirement.

🖐 1. Dispel their Worry.

When people get the guts to reach out and tell you they have a problem, see that as being gracious. Because their other options were to either never order from you again (bad), or to leave you a bad review (worse). So when a client says, 🫣 "Heeeey, I'm not 100% happy," they're choosing to be kind by giving you the chance to make it right. 😥 I'm a HUGE fan of, "I'm sorry that the experience didn't meet your expectations." You can say sorry while also not agreeing with the client - but the client's feelings are 100% valid even if they're not right.

🖐 2. Deter Anger (before it starts).

Having a solid refund policy set up before you even touch the client's money can deter anger. 💯 Corrie has a 100% satisfaction guarantee or you'll get a full refund. It signals to her clients that even in the worst-case scenario, they'll still be made whole. You can also accomplish this by getting good reviews - it tells future buyers that you're a green flag when it comes to solving issues.

🖐 3. Do NOT be Defensive!

😠 This is where I see most bakers make the left turn when they should have gone right. Defensiveness will only limit your options. Do NOT reply when you're angry!! I'm going to repeat it because so many folks make this mistake: ⛔ DO NOT REPLY TO AN UPSET CLIENT WHEN YOU ARE ANGRY. Wait 24 hours then ask ChatGTP if your response to the client sounds amicable or defensive. Hey, the robots can even help you rewrite it.

🖐 4. Discharge Them Correctly.

It's understandable to be upset when the client "gets one over on ya" by getting a refund. Wrong business move. 🥲 Remember - the client that reached out was doing you a favor by letting you make it right. 🥹 So respect them when you roll them off your books. Just because someone got a refund does not mean they're an automatic ⚫blacklisted⚫ client. Do your best to thank them for bringing up the issue to you and allowing your bakery to be better for it.

🖐 5. Do it like Chick-fil-A.

Does Chick-fil-A ever make mistakes? You bet. But you know why you don't hear about them as often? 🐮 Their HEARD policy to client issues. 👂 Hear, 👂 Empathize, 👂 Apologize, 👂 Resolve, and 👂 Delight is the approach that one of the largest, most successful fast-food restaurants takes when it comes to unhappy clients. And it works. A few months ago, Chick was backlogged and took about 10 minutes to fulfill my order. I didn't mind at all, but when they finally handed me my chicky-strips, they threw in a $5 gift card as an apology... for an issue I didn't even raise.

Talk about Delighted.