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This week's Baking it Down Podcast - Episode 198 - Weather with Heather (and Corrie), we talk about the very reason why the Baking it Down Podcast was a day late this week - ❄️ bad weather.

🌪️ They say the only job you can guess wrong every time and still be employed is being a weatherman - 😭 and that's what makes weather events and cookie pick-ups a match made in refund hell.

So - how to predict the unpredictable? 🌧️ Here are our hot takes on cold weather in this week's podcast (🌡️ also yes, I (Heather) wanted to be a weather person because I thought it would be a neat radio tag like to say, "Weather with Heather on the 8's."

❄️ 1. You need a weather policy right now.

Your best friend when it comes to handling bad weather is a weather policy - 📝 a simple page on your website (ideal), a post on your Facebook Page (okay), or even a Google Doc (easy) that states what your plans are in the event of inclement weather can help you set expectations before the flurries fall. If you wait to enact a weather disclaimer after the bad weather hits, 😠 you've got a recipe for a bunch of angry reviews falling from the fingers of unhappy clients.

While you're at it - have a separate policy for both 🍪 pick-ups and 🎟️ classes since both can be different enough that one policy won't necessarily apply to both a pick-up order and a class attendee.

❄️ 2. No one reads - so repeat, repeat, repeat.

Making a single post to your Facebook page about a class cancelation for weather isn't going to cut it. 👓 No one reads (and even if they did, the algos don't let posts reach them anyways), so make sure the weather communication is across the board.

I'm talkin' r-e-p-e-t-i-t-i-v-e as in:

• ❄️ Facebook Page Post - 7 days out, 4 days out, day of
• ❄️ Website banner / pop-up
• ❄️ Newsletter Email - 7 days out
• ❄️ Individual Emails - 7 days out, 4 days out, day before, day of
• ❄️ Individual Texts - 7 days out, 4 days out, day before, day of

In the world of communication, less is never more - more is more.

❄️ 3. Get in front of weather events.

🥶 When weather is in the forecast, start messaging clients before it starts precipitating. 🧊 You'll know you've not beat the storm communication when it's your clients asking you what the plan is. Don't be that baker - get to them before they start to panic. It'll show that you've got this handled and aren't panicked yourself.

❄️ 4. Offer Refunds / Credits for Classes | Freezing for Pick-Ups

When it comes to cookie class cancelations, I like to offer a full refund or an incentivized option to roll into the next class (and save on their Eventbrite fees). Here's our take - if you signed up for a class that got canceled and you couldn't get your money back, how would you feel? "Do unto others as you'd have them do unto you" - the Bible (🙏 and these bakers).

Now more tricky - 🧊 communicating to the custom cookie order client that freezing a cookie is actually an effective way to keep it fresh. And you'll be able to accomplish this by stating that in your "weather cookie pick-up policy." 🥶🔥 The thought of "frozen thawed" for the average user signals a lack of freshness, so the words you use here to sell them on a delayed pick-up are important.

❄️ 5. Take their orders to them & have insurance.

🚫 Your homeowner's insurance policy will deny that claim made by the lady who slipped on your front porch picking up her cookie order so fast, it'll make yo