Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it.

Today, we’re sitting down for a real talk about delegation. If you’ve hired help but still feel like you’re juggling everything yourself, this one’s for you.

We’re unpacking a truth that might shift everything: Delegation isn’t failing. You’re just delegating without being correctly prepared.

In this short but powerful episode, I’m talking about the real reason delegation often fails. And it has nothing to do with who you hired. Without the right systems, even the most skilled support person is left guessing. And that guesswork? It creates more stress, not less.

So if you’re ready to stop spinning your wheels and start getting the help you actually need, this is your sign to slow down and start with clarity.

Mentioned in this episode:

Episode 138 - Mastering the Art of Delegation: Overcoming Disorganization and Reclaiming Control of Your Back Office

Episode 166 - Two Solutions to Help You Stop Being the Bottleneck In Your Business

Episode 212 - The 6 Core Systems Your Business Needs to Grow Without Burnout

Grab the Back Office POWER Checklist here. It’s your first step to building a business that supports you, not burns you out.

Let’s Stay Connected:

Follow @mindyourtimepodcast and @the_shannonbaker on Instagram

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you!

Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business to receive that help in a way that actually works. Without structure, even the most capable virtual assistant can’t succeed.

And without clarity, you’ll find yourself stuck in the same cycle: repeating tasks, chasing updates, and wondering why things still feel so heavy.

So today, I’m pulling back the curtain on what really causes delegation to fail and it’s probably not what you think. It’s not about who you hired. It’s about what you dropped them into.

You’ll hear how my client went from swearing off VAs altogether to creating a structured plan to bring on the right support with confidence. All because she took the time to prepare her backend with intention instead of rushing into another chaotic handoff.

What we cover today:

2:43 – What a messy backend taught me about why delegation keeps breaking down

4:23 – Why hiring help without systems just creates more stress

5:41 – How the Back Office POWER Checklist shows you what’s really slowing you down

6:56 – What changed when Carla 2.0 stopped hiring from burnout and started preparing with intention

8:00 – How a clear plan made Carla confident about hiring again

10:02 – The mindset shifts that make delegation work and give you your time back

Resources Mentioned:

📋 Grab the Back Office POWER Checklist, a fillable Google Doc that will help you quickly audit your back office, spot inefficiencies, and create a smoother, more efficient operations one system at a time!

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime

Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it!

In this first one, I’m sharing why I decided to start this series and offering a reminder that I know someone out there needs to hear:

You’re not behind. You’re just building without the right support.

If your business feels heavy, scattered, or like you’re always playing catch-up… it’s not a personal failure. It’s just time to build with more clarity, structure, and ease.

These mini episodes are designed to give you a quick reset, a moment to pause, reflect, and take a breath before diving back into the day.

Press play for today's 4-minute dose of encouragement! And if it resonates, share it with someone who might need the same reminder.

Mentioned in this episode:

Join the MY-T Society Systems & Sanity Suite and get the support you need

Book your POWER In Motion Jumpstart Session

Let’s Stay Connected:

Follow @mindyourtimepodcast and @the_shannonbaker on Instagram

Grab the Back Office POWER Checklist here. It’s your first step to building a business that supports you, not burns you out.

Let me know your thoughts! Click here to send me a text.

Tired of feeling stuck behind the scenes?

Book a POWER In Motion Jumpstart Session! A 60-minute call where we’ll pinpoint what’s holding you back and build a 30-day action plan you can use right away.

It’s the perfect first step before joining the Founders Circle. Book your session here.

Leave a Rating and Review: https://ratethispodcast.com/mindyourtime